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Get ahead and stand out from the crowd. SBC takes the pain out of procurement.

Get ahead and stand out from the crowd. SBC takes the pain out of procurement.

December 12, 2016

The sooner you start planning for your new catering and cleaning contracts the better.

It might seem like you have plenty of time before you have to renew your cleaning and catering contracts.

The schedule below gives you an idea of the timeline:

However, the more time we have to help you develop your exact requirements and manage the procurement process, the greater level of competition we can drive from the supplier market and the better value solution your school will receive.



Month Action
December 2016/January 2017 Speak with SBC about your specific requirements
February 2017 SBC develops the first stage of your tender, engages with the supply market, and issues the first stage of the tender process
March 2017 SBC develops your full tender documentation.Suppliers return their submissions to stage one of the tender. SBC assess the submissions and shortlists the suppliers to be taken forward to stage two
April 2017 SBC issues your tender to the shortlisted suppliers, stage two
May 2017 Suppliers return bids with a solution unique to your specification. SBC reviews the bids and assesses them against your agreed criteria, and you select the best option
June 2017 SBC notifies suppliers of the award decision, a mandatory 10 day standstill follows, following which, SBC competes the award on your behalf. The details of the contract are finalised and you and the winning supplier enter into the new contract
July 2017 Service mobilisation
August 2017 SBC issues your tender to the shortlisted suppliers, stage two
September 2017 Full service commencement

A primary school in East London was unhappy with its cleaning contractor. Schools’ Buying Club helped them exit the contract and then facilitated the new tender. It’s early days but indications of the new service look to be in a different league and the school is delighted, and very clean!

A secondary school in Hertfordshire saved £66,000 over the three year life of its new cleaning contract. 37 suppliers expressed an interest in providing services to the school. Schools’ Buying Club whittled this down to seven with price and quality being the two key criteria in choosing the successful supplier. A great result which the school is delighted with.

A sixth form college is a new 600 place college which opened in September 2013. It shared facilities and services with a local school whilst their state-of-the-art premises were constructed ready to open this September. The College’s parent Trust, Bright Futures Educational Trust, required expert advice on the EU procurement process necessary to tender its cleaning and catering contracts. Schools’ Buying Club was able to provide both specification recommendations and help navigate the College through the process to successful and compliant contract awards.

There is ‘no one size fits all’ when it comes to schools so we work with you to understand your requirement and then advise, support and facilitate the tendering process on your behalf. So if you want to:

  • Gain big savings
  • Free up your time
  • Stay compliant

Contact one of the team at the Club today on 0845 257 7050 and we will be delighted to discuss your school’s procurement requirements.

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