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Enjoy error-free, online and statutory compliant management of your school or academy payroll and pensions

Enjoy error-free, online and statutory compliant management of your school or academy payroll and pensions

October 18, 2016

Schools’ Buying Club is delighted to offer the best solution for payroll and pensions to the Education Sector in the UK.

Processing over 65,000+ payslips a month across 1000 Payrolls, our education specialist partners are experts in dealing with the changing requirements of the education sector and delivering payroll, pension reporting and salary reconciliation on time, every time.

Dealing with over 350 academies and approximately 45 multi-academy trusts, many of which started with two schools and have grown to over 35+ schools. With their expert knowledge and experience our partners are able to tailor their service to meet MAT specific requirements and also support clients through the academy process.

To find out more information about how we can help support your school’s Payroll or Pensions, get in touch in the first instance with Claire Delaney on 0845 257 7050 or contact@schoolsbuyingclub.com

“My main concern was that my staff would not get paid but they got us out of a hole in just 4 weeks.” Ian Taylor, Headteacher, Oakwood Primary

“ All fifteen ODST academies are now managed providing the trust with a single lens through which to manage payroll and pension provision.” Sue Bremner-Milne, Finance Director ODST


Case Studies

4-weeks to find a new payroll and pensions provider

The Challenge

In January we were suddenly let down by our previous payroll and pension provider.

Our main priority was that our 700 staff received their February pay leaving us with the strategic and logistical nightmare of having just four weeks to find a new supplier, transfer the payroll and pension data and train users on the new system.

Complexity and time pressure were added through being forced to make the switch two months before the financial year-end, our local council implementing a Pay and Benefits review and our previous supplier being unable to provide us with any electronic data whatsoever.

The Solution

The urgent need to change supplier forced us to identify what we truly needed from our payroll and pensions provider. Primarily we wanted a secure, easy to use online portal which could be accessed at all times of day for real-time reporting – both before and after pay day. Secondly, we wanted a robust implementation and account management team that could lead and support us through what was an extremely challenging and stressful time.

The Result

Despite only having a 4-week turnaround all members of staff were successfully paid on 23rd February. During the following weeks the team successfully navigated additional changes to pay rates and back pay adjustments following our local council’s review of Pay and Benefits. They have assisted us with statutory changes to Teachers Pensions’, as well as implement new scales and the living wage all within the timeframe that it would typically take to carry out a basic transition; dummy run and testing prior to going live with a new provider.

“Overall we have been extremely pleased with how the transition has gone, they have delivered on their promises and we have found that we can always get hold of a member of the team to discuss our payroll matters.” Peter Howard, Headteacher, Fairisle Junior School

One online payroll and pension solution for fifteen academies

The Background

In September 2014 we investigated options for three academies in the Royal Borough of Windsor and Maidenhead (RBWM), who were due to join us later that year. After considering the service, experience and value for money offered, we decided to switch to a new education specialist and the new payroll and pension provision moved seamlessly when the academies joined the Trust.

In Summer 2015, external changes meant that we needed to find an alternative payroll and pensions provider for our 10 academies in Oxfordshire.

We initially chose this new education provider for three reasons: (1) Their specialist knowledge of the education sector, multi-academy trusts and familiarity with the frequent changes to pension and payroll administration (2) The opportunity for a reduction in inaccuracies through data entry and reporting via their online payroll portal and (3) The promise of a dedicated payroll and pensions officer and account management team.

Whilst these three elements have all been delivered, we have also been impressed by their excellent customer service, rapid response and can-do attitude to resolving issues.

The Result

They now manage all fifteen of the ODST academies providing the trust with a single lens through which to manage and analyse the total cost of its payroll and pension provision. With over 500 post-holders paid on a monthly basis they communicate with all of our academies directly and we have great confidence in both the team and service that they provide.

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