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Case Studies

Case Studies

Case Studies

The Club continues to go from strength to strength with more and more schools joining every day, allowing us to really help drive down the cost of services that our schools need.

GLF Trust, Surrey. Procurement of Trust-wide cleaning and catering

GLF – An ambitious, fast growing MAT based in Surrey asked Schools’ Buying Club for their help to procure a Trust-wide cleaning and catering arrangement to help achieve efficiencies. The catering contract initially is for ten GLF primaries but will extend to incorporate a new free school secondary and six other primaries over the coming year. Many bids were received but ultimately the successful contractor, Chartwells, won with a high quality offer that guarantees the Trust a return of £250k over a three year period.

Schools’ Buying Club were able to attract over 40 expressions of interest from our suppliers for the cleaning contract. Through a rigorous viability and quality assessment, Schools’ Buying Club were able to whittle the list down to a total of 14 of the highest calibre respondents to take through to the tender stage. The contract was awarded to Facilicom who will save the GLF schools £78k over the three year lifetime of the contract.

Coombe Hill Infant and Junior Schools. Procurement of a new catering service that moved the schools from a ‘hot box’ solution to fresh on site provision.

Coombe Hill Infant and Junior Schools are located on one site in Kingston upon Thames. The schools are inclusive, community schools with both of them placing a strong emphasis on providing their children with an outstanding, balanced and enriching education within a family-feel environment. Schools’ Buying Club worked closely with the Schools to define a catering requirement that would sit comfortably with the ethos of the school. Schools’ Buying Club delivered a £15k income to the school over the three year contract.

Litherland High School. Procurement of a new cleaning and catering service.

Litherland High School is a mixed 11-16 school where every student is valued and treated as an individual. The School’s aim is to create a positive climate for learning where expectations and standards are high. The School was rebuilt in 2011 and has state of the art facilities in all curriculum areas. Schools’ Buying Club were engaged to work with Litherland High School for both catering and cleaning services.

Through the compliant tendering process the school was able to benefit from a £33K saving on their cleaning contract with Accuro FM Limited and an £18k saving on their catering contract with Servest Catering Ltd.

IQRA. Procurement of a new catering contract

IQRA Academy is in the heart of Manningham and on the outskirts of Bradford city centre. The school’s commitment and desire to provide first class education is second to none. The school have approximately 650 pupils in attendance. Schools’ Buying Club were commissioned to assist the Academy in their search for a catering partner.

Schools’ Buying Club went out to the market on behalf of IQRA Academy and upon award of the contract to Facilities Management (Bradford Council), the Academy benefited from a saving of £19k and a non-depreciating capital investment of £41K, delivering a total saving of £60K.

Dane Court Grammar School Procurement of a new catering service

Having previously worked with the team at Dane Court, we were the only company invited to work with the School again, this time to secure a catering supplier. Dane Court Grammar School is a mixed, selective secondary school, with approximately 1,275 students and Teaching School status. The spacious site is near the centre of Broadstairs, and the recently completed £20 million rebuilding programme means the school has state of the art facilities which are truly suited to learning in the 21st Century.

Working with Schools’ Buying Club who provided an end to end, compliant procurement service, the School appointed Harrison Catering Services Ltd who were able to deliver an external pod and commit to increasing sales by 15% in year one and a further 8% in years two and three delivering a guaranteed income stream to Dane Court Grammar School of £17K per year for three years.

Swalecliffe, Hoath & Chislet Primary Schools. Procurement of a new catering contract

The three Primary schools, belonging to Kent Local Authority, came together to procure their catering service. The schools were looking for a range of good quality, nutritious, attractively presented meals for pupils and staff that complied with Government’s minimum nutritional and food based standards for the educational sector, and comply with the new Ofsted guidance for catering.

Schools’ Buying Club were able to attract nine suppliers to the Request for Tender and after a rigorous and thorough evaluation process, we assisted Swalecliffe, Hoath and Chilset Primary schools in appointing Chartwells as their supplier. Schools’ Buying Club were able to secure a guaranteed income of £68K over the three year contract to the schools.

Aquila Trust, Canterbury. Procurement of a Trust-wide catering contract

Schools’ Buying Club worked with the Aquila Trust (10 Primary schools) to source a professional outsourced catering provider who could provide a range of good quality, nutritious meals for pupils and staff, that comply with Government’s minimum nutritional and food based standards for the educational sector. The Trust asked that meals should reflect the growth in healthy eating trends, promote uptake, and comply with the new Ofsted guidance for catering.

Relishing the challenge of working with the Trust and its ten schools, Schools’ Buying Club were successful in attracting 13 suppliers to the Tender. Schools’ Buying Club undertook a quality and viability assessment and fully compliant evaluation process, which resulted in The Diocese appointing Nourish Contract Catering Ltd as their catering supplier, giving them a Guaranteed Return of over £25K over the lifetime of the contract.

Haringey Local Authority. Local Authority procurement support

Schools’ Buying Club is now the preferred education procurement partner for Haringey Local Authority. Haringey, through SBC, are now able to offer their schools specialist advice and support across a range of categories including Cleaning, Catering and Staff Absence Insurance. This is an exciting partnership built on the shared values of wanting schools to have access to professionals who can help drive efficiencies and put in place bespoke contracts that benefit the individual schools.

Marner Primary School, East London
This school was unhappy with its cleaning contractor. Schools’ Buying Club helped them exit the contract and then facilitated the new tender. It’s early days but indications of the new service look to be in a different league and the school is delighted, and very clean!

Birchwood School, Hertfordshire
This secondary school saved £66,000 over the three year life of its new cleaning contract. Thirty seven suppliers expressed an interest in providing services to the school. Schools’ Buying Club whittled this down to seven with price and quality being the two key criteria in choosing the successful supplier. A great result which the school is delighted with.

Connell Sixth Form College, Manchester
This new 600 place college opened in September 2013. The College’s parent Trust, Bright Futures Educational Trust, required expert advice to help tender its cleaning and catering contracts. Schools’ Buying Club was able to provide both specification recommendations and help navigate the College through to successful and compliant contract awards.

Wootton Academy Trust, Bedfordshire
This Trust now has one catering supplier operating across all of its schools, with an agreement to share profits with the Trust. A ‘win win’ for both the Trust and the supplier.

Bright Futures Education Trust, Manchester
We’ve saved this large Academy group in Manchester over 50% on their payroll costs.

The Mossborne Academy Trust, London
Two secondary schools asked SBC to assist them in collaboratively procuring their outsourced cleaning contracts, one school having previously had in-house arrangements and the other a completely new building. SBC ensured an efficient, effective best practice tender was conducted and both schools are looking forward to working with their new supplier.

South Staffordshire Further Education College
We ran an e-Auction for a large ICT purchase and the costs came in 16% cheaper for exactly the same products!

Malden & Coombe Partnership, Surrey
Four maintained schools in Surrey approached SBC about cleaning and although their individual contracts needed to be renewed, SBC tendered on behalf of all of the schools so that they can join the new contract as and when their existing contracts expire.

The tender needed to be flexible and we developed this using ‘lots’ on the basis that they could better access SME’s playing to the new compliance rules and regulations. We were able to take advantage of an aggregated sum of money as well as put in place a best value arrangement for the future.

The Harlow Education Consortium, Essex
17 schools in Essex procured Grounds Maintenance collaboratively. There is now a single contract over 17 schools but each school receives a tailored service bespoke to their needs. Time saved in procuring one contract instead of each school doing it themselves. Savings realised 5% for each school.

Gloucester School’s Partnership, Gloucester 
Grounds Maintenance

Six schools in Gloucester saved £105,608 between them by collaboratively procuring grounds maintenance. There is one contract for all six schools which details each of their specific requirements.

Temporary Workers framework

Circa 30 schools are currently using the Temporary Workers framework which gives them access to 9 suppliers in the local area. The framework sets out the minimum and maximum a supplier will charge the school for a particular role which reduces the opportunity for suppliers to increase prices when a school has an urgent requirement for a temporary worker (a ‘distressed purchase’). The framework does not allow suppliers to charge a temp-perm fee to the school should the school retain the services of a temporary worker on a permanent contract once the worker has been in constant employment at the school for a 12 week period. This is achieving on average savings of 15%.

Aurora Academies Trust, East Sussex
The Club managed and implemented a complete outsourced HR & Payroll solution on behalf of the Trust across all of its schools. Termly KPI reviews are held with both suppliers in order to keep the contracts on track. The four primaries in East Sussex also collaboratively went to market for their catering. Contract value was in excess of £1m. Successful contract provides enhanced food quality at a lower price to the parents.

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